Difference between revisions of "Team Wikis:MailSetup"
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| − | Setting up your | + | == Setting up your Freecycle.org mailbox == |
| − | + | Please note that only official Freecycle.org business should be conducted with your freecycle.org email address. Our "official" email service for all support mod groups can be found here [http://mail.freecycle.org/ http://mail.freecycle.org]. There are several specific settings we should all use. Others are optional for you to choose. | |
| + | |||
| + | All team members have 48 hours to reply to emails (holidays and weekends excluded). If you are unable to meet that deadline, please let your Team Leader or Coordinator know so that someone can cover the mailbox if you need to be gone for an extended period. | ||
| + | |||
| + | === Password === | ||
| + | |||
| + | You may be given a specific password to use. If you change your password, you will need to provide your new password to your Team Leader, so do keep personal information separate. Your email account may be monitored, and someone may need to access your account when you are unavailable. | ||
| + | |||
| + | === Email applications === | ||
| + | |||
| + | We use [http://mail.freecycle.org/ Round Cube] as our webmail provider for The Freecycle.org Network(R), or you can use IMAP to have your IMOD email sent to Thunderbird or Outlook. Here are some links to help you with IMAP: | ||
| + | |||
| + | [http://wiki.freecycle.org/MailSetup/Thunderbird Thunderbird] | ||
| + | |||
| + | [http://wiki.freecycle.org/MailSetup/OutlookExpress Outlook Express] | ||
| + | |||
| + | === Signature block === | ||
| + | |||
| + | You have a number of options you can choose in setting up your account. It's only the first section for your signature block that must include your title and our trademarked name. | ||
| + | |||
| + | === Optional settings === | ||
| + | |||
| + | Go through the dropdowns if there is one and have a play around with the optional settings. The only suggestion I would make is that you choose Options>Display Preferences>Mailbox Display Options you might want to have 100 emails (or more) displayed. | ||
| + | |||
| + | === Folders === | ||
| + | |||
| + | '''We do not delete emails from this account''' – they should be filed into different folders. It may become necessary to refer to them from time to time so we need to keep them. | ||
| + | |||
| + | To set up folders on your IMOD box, click on NEW FOLDER from along the left of the screen. Follow the directions on the page. Set up folders at the root level rather than as subsets of the inbox. | ||
| + | |||
| + | To move emails into a folder, select the emails from the inbox by clicking the box to the left of the email (you can move more than one email at a time). Just above the list of emails is a "MOVE/COPY". Select the folder you wish to move the email into from the dropdown. Click MOVE. | ||
| + | |||
| + | If you are using Thunderbird or Outlook, these changes should upload the next time you log in. | ||
| − | + | If you find your box is getting too slow, this is usually because you have too many emails in your inbox. There is NO limit to emails you can have in folders, but there is limited space for our in-boxes. Not only does it slow things down for you, but it will slow down all other IMOD boxes since we all share the same space. | |
=Via the Web= | =Via the Web= | ||
| Line 21: | Line 53: | ||
** If your machine fails, you lose the mail on it. IMAP keeps a copy on the server. | ** If your machine fails, you lose the mail on it. IMAP keeps a copy on the server. | ||
** IMAP means that the PC and Web folder lists are the same. | ** IMAP means that the PC and Web folder lists are the same. | ||
| + | |||
| + | Once your account has been created, there are a variety of methods available to access it. | ||
==Thunderbird== | ==Thunderbird== | ||
Revision as of 17:35, 28 January 2016
Setting up your Freecycle.org mailbox
Please note that only official Freecycle.org business should be conducted with your freecycle.org email address. Our "official" email service for all support mod groups can be found here http://mail.freecycle.org. There are several specific settings we should all use. Others are optional for you to choose.
All team members have 48 hours to reply to emails (holidays and weekends excluded). If you are unable to meet that deadline, please let your Team Leader or Coordinator know so that someone can cover the mailbox if you need to be gone for an extended period.
Password
You may be given a specific password to use. If you change your password, you will need to provide your new password to your Team Leader, so do keep personal information separate. Your email account may be monitored, and someone may need to access your account when you are unavailable.
Email applications
We use Round Cube as our webmail provider for The Freecycle.org Network(R), or you can use IMAP to have your IMOD email sent to Thunderbird or Outlook. Here are some links to help you with IMAP:
Signature block
You have a number of options you can choose in setting up your account. It's only the first section for your signature block that must include your title and our trademarked name.
Optional settings
Go through the dropdowns if there is one and have a play around with the optional settings. The only suggestion I would make is that you choose Options>Display Preferences>Mailbox Display Options you might want to have 100 emails (or more) displayed.
Folders
We do not delete emails from this account – they should be filed into different folders. It may become necessary to refer to them from time to time so we need to keep them.
To set up folders on your IMOD box, click on NEW FOLDER from along the left of the screen. Follow the directions on the page. Set up folders at the root level rather than as subsets of the inbox.
To move emails into a folder, select the emails from the inbox by clicking the box to the left of the email (you can move more than one email at a time). Just above the list of emails is a "MOVE/COPY". Select the folder you wish to move the email into from the dropdown. Click MOVE.
If you are using Thunderbird or Outlook, these changes should upload the next time you log in.
If you find your box is getting too slow, this is usually because you have too many emails in your inbox. There is NO limit to emails you can have in folders, but there is limited space for our in-boxes. Not only does it slow things down for you, but it will slow down all other IMOD boxes since we all share the same space.
Via the Web
For this, go to http://mail.freecycle.org
- User Name
- This is your full email address (i.e. myaccountname@freecycle.org)
- Password
- The password which you have previously configured.
Via an eMail Program
Access can also be obtained by using an eMail client such as Thunderbird, Outlook etc. Detailed instructions for some common clients can be found below.
Most eMail clients support two different methods: POP3 and IMAP. freecycle.org does NOT support POP3 for the following reasons:
- POP3 Usually downloads all your mail, and then removes it from the server. This means the following:
- Shared-User Mailboxes - one person removes the mail from inbox witout others being aware of it
- If your machine fails, you lose the mail on it. IMAP keeps a copy on the server.
- IMAP means that the PC and Web folder lists are the same.
Once your account has been created, there are a variety of methods available to access it.
Thunderbird
- For a guide on how to configure Thunderbird, please click Here
Microsoft Outlook 2000
- For a guide on how to configure Outlook 2000, please click Here
Microsoft Outlook 2003
- For a guide on how to configure Outlook 2003, please click Here
Microsoft Outlook 2007
- For a guide on how to configure Outlook 2007, please click Here
Microsoft Outlook Express
- For a guide on how to configure Outlook Express, please click Here
Microsoft Windows Mail
- For a guide on how to configure Windows Mail, please click Here
Apple Mail
- For a guide on how to configure Thunderbird, please click Here
Microsoft Entourage
- For a guide on how to configure Entourage, please click Here
The BAT
- For a guide on how to configure TheBat!, please click Here
Other Mail Clients
We cannot provide support for every incarnation of mail client that exists. For others, the following information in conjunction with the mail-programs. NOTE: Mail server to mail server transfers *MUST* have valid rDNS set up.
Inbound Server Settings
| Setting | Value |
|---|---|
| Protocol | IMAP |
| Host | mail.freecycle.org |
| Port | 587 |
| Security | STARTTLS |
| Authentication Required | Yes, SMTP AUTH |
| Login | youremailaddress@freecycle.org |
| Password | yourpassword |
Outbound Server Settings
| Setting | Value |
|---|---|
| Protocol | SMTP |
| Host | mail.freecycle.org |
| Port | 587 |
| Security | STARTTLS |
| Authentication Required | Yes, SMTP AUTH |
| Login | youremailaddress@freecycle.org |
| Password | yourpassword |
